Speakers & Chair Guidelines

Duration of Presentation

Prepare your Presentation File(s)

Prepare your presentation file(s) in MS Power Point (MS Office 2016 version or higher).
The screen in the session room is optimized for a 16:9 ratio.
Presentation should be made in English (no simultaneous interpretation provided).
If you are using a font other than the Microsoft Office standard fonts, please import the font file itself along with the presentation file.
Please bring the PPT file on a USB memory stick and submit it to the Preview Room before the presentation. Make sure that the files have been copied properly to the USB before bringing it with you.
All presentation materials must be submitted to the Preview Room prior to the presentation.

Preview Room

To ensure stable presentation materials, please visit the Preview Room at least 1 hour before the session starts to check and upload the presentation file.
If you are combining a video file with MS PowerPoint, please check the presentation file in the preview room at least 3 hours before the presentation.
Those who are presenting in the first morning session is requested to visit the Preview Room the day before the presentation.
All presentation materials is saved on a network server, accessible from the PC in the session room where the presentation is taking place and automatically deleted from the server after the presentation ends.
When you arrive at the Preview Room, please inform the on-site staff of your presentation date, session code (e.g. Plenary 1, TS 1-1, Panel 1 etc.), and paper number. Then, our staff will help you check and upload files.

Audio Visual Equipment in the Session Room

All presenters must use only the equipment provided in the session room. Each session room is equipped with the following equipment.

Laptop (operated by a technician at the control desk) running MS Office 2016 version or higher, operated in Windows 10, equipped with USB drive.
A smart pointer, a mouse and a LCD monitor on the podium and a timer under the front of the podium.
One beam projector (HDMI) & One main screen

2. To avoid technical issues that frequently occur during presentations, all presenters must use only an IBM compatible

PC and a single LCD projector preset in the session room.

3. In order to ensure smooth progress of the session, presentations using presenters’ personal laptops are not

permitted.

4. Presenters are requested to upload their presentation files to the preview room in advance.

5. Additional monitors for viewing slide notes or presentation scripts are not provided. If you wish to refer to slide notes

or scripts, please print them out and bring them with you.

How to Conduct a Presentation in the Session Room

[Presenter's Podium Equipment]

The speaker's seat is designated on the left side of the front row facing the podium and is marked "Next Speaker." Please sit in the "Next Speaker" seat and wait, then come up to the stage when it is your turn.
Right before your presentation, the session chair will introduce you to the audience.
When you stand on the podium, the first slide of your presentation will be projected on the podium screen and the session room screen.
A timer is installed in front of the podium, and when you start your presentation, the time countdown begins and displays the remaining presentation time.
You can use a wireless presenter or Cue Light to run the slides. If necessary, you can also use a mouse on the podium.

* Cue Light operation

Green Arrow: Next slide
Red Arrow: Previous slide

PPT Template for Oral Presentation

For your convenience, NURETH-21 provides the following PPT templates for oral presentations.

Using the provided templates is not mandatory, so each presenter is permitted to use their own templates.

Template Version 1 Download

Template Version 2 Download

Overview

1. Presentation

There will be no oral presentations for the posters.
Please have at least one author stand by in front of your poster during the poster session for on-site evaluation (see the table below for the on-site evaluation schedule).

2. Location and Schedule

Location: 1F Lobby, Convention Hall, BEXCO (Floor Plan | NURETH-21)
Schedule:

3. Poster Printing

Poster printing and panel attachment are carried out in batches at the NUERTH-21 secretariat.
Poster size

- Panel: 950 mm (W) x 2,500 mm (H)

- Poster: 900 mm (W) x 1,200 mm (H)

Posters printed and brought by individuals cannot be attached.
Posters must be created using the provided template and submitted by the deadline.
Posters submitted without using the provided form or after the deadline will not be attached.

How to Prepare Your Poster

1. Download poster template below

* “Student Poster” is for posters selected for Student Poster Session on August 31.

2. Prepare your poster according to the following regulations.

Content composition is free from.
Make the font size 30 or larger.
When inserting images, please use high-resolution files.
Be careful that the poster content does not exceed the red guidelines of the template.
Delete “red guidelines” in the template before uploading the final copy of your poster in PDF format.

3. Submission

Duration: until 10 (Sun)
File Format: PDF only
How to Submit: See the guide for more information.

Technical Poster

Student Poster*

Technical Poster Print Ready File Submit Guide

Student Poster Print Ready File Submit Guide

Google Drive Submission Folder for Technical Posters

Google Drive Submission Folder for Student Posters

Image of Poster Panel

1. Student Poster

2. Technical Poster

Session Information

1. Duration of Presentation

2. Papers

Presentation materials (PPT) or abstracts (or final papers) will not be provided on-site.
Please check the abstract and final papers submitted for your session in advance on the Daily Program page before proceeding with the session.

3. Setting for Chair Desk

Monitor on the desk and timer on the floor
Name plate of session chairs
Session chair guidelines (printed version)
A bottle of water
A bell
Speaker’s CV

Session Management

Before the Session

Read and review the abstracts and final papers of the sessions designated in the Daily Program.
Please arrive at the session room approximately 10 min. before the session starts.
Start the session on time.
Briefly introduce yourself and welcome the participants to the session.

2. Before the Presentation

Plenary & Keynote

Briefly introduce the presenter by referring to the provided CV and introduce the presentation title by referring to the Final Program Book.

Other Sessions

Briefly introduce the presenter (name, organization and country) and the presentation title by referring to the Final Program Book.

3. During the Presentation

Please manage each presentation so that it can be completed within the given time and check the timer frequently.
When there is 1 minute left on the timer, please ring the bell on the desk and instruct the presenter to finish his/her presentation

4. After the Presentation

Please check the “Session Information” and proceed with Q&A according to each session.
Please encourage questions from the audience, and if there are no questions from the audience, have the session chair ask questions directly to the presenter.

5. Closing the Session

Please give a brief summary of the session.
Please express your gratitude to the speakers and audience who participated in the session.

6. No-show Management

If the presenter’s absence is confirmed, the session room staff will notify the session chair of the fact.
If you are notified by the session room staff that a presenter is absent, please inform the audience and bring forward the schedule for the next presentation.
A session in which a presenter is absent may end earlier than the scheduled time.